Ministry Systems Manager
Location: Santa Monica
Payroll Status: 40 hours/week
Work week: Sun-Thurs
Pay Range: $60k-$70k annually
The Ministry Systems team are the architects of the organizational structure that enables each unique ministry to achieve their goals effectively. Together with the Ministry System Director, the Ministry Systems Manager will facilitate implementation and oversight of the operational systems that support the growing ministries within Vintage Church, across all locations.
The goal of this role is to ensure smooth functioning, efficient central operations, and structures for future expansion of ministries at all Vintage locations. The scope of the role will include participating in the execution of large and small scale event operations including Sunday services, Alpha, Vintage School of Discipleship and others.
The workweek for this role is Sunday - Thursday, and evening hours are required, as scheduled.
Key Responsibilities
ORGANIZATIONAL OPERATIONS + SYSTEMS
Serve as traffic manager for centralized support requests using project management software, Asana
Work alongside the Ministry Systems Director to oversee the maintenance and health of all data in our central database, Planning Center Online
Identify areas for improvement within existing systems and implement changes to optimize efficiency and effectiveness
Work closely with ministry directors and staff to align systems with overall church vision and goals
Serve ministries as first-level IT support for centralized technology systems (Google Workspace, Slack, Asana, Planning Center Online, Apple OS), SAAS licensing & hardware including but not limited to Apple laptops, iPads, phones and printers
Operational support for the planning & execution of FOCUS (annual all church retreat) related to housing, transportation, registration, check-in, volunteer management and other areas
Support Operation Team with administrative tasks related to office management, finance and human resources including front desk, offering count, coding, processing invoices, and vendor relations
EVENTS INCLUDING SUNDAY SERVICES
Manage vendor relationships, inventory, ordering, coding and delivery for centralized supplies related to ministry events using Square platform
Setup and configure event technology, including updating central event calendar, configuring registration, day of check-in and any additional equipment per event need
Oversee technology support for Sunday Connection Experience, VKids & VYouth
Develop and execute systems plan for Sunday capacity needs including overflow seating, parking, set up, maintenance & support, under the direction of Ministry Systems Director
Serve as a part of the offering count team.
OTHER:
As a staff member of Vintage Church, the overarching purpose of your role is to serve the mission of the church. As such, you may be assigned tasks and responsibilities from time to time which are outside of the scope of this job description.
Requirements
A committed follower of Jesus with an active, maturing faith
Ability to work well in a team environment with a positive life-giving attitude
Strong social and emotional intelligence
Self driven desire to grow
Ability to actively seek creative solutions in difficult situations
Thrive in a fast paced work environment
Necessary Skills / Experience
Excellent administrative skills including crafting professional emails, scheduling, and budgeting
A team player mentality with a strong work ethic and flexibility to help where needed
Ability to stay organized, prioritize, and manage multiple tasks at the same time
Above average IT knowledge base with the ability to effectively troubleshoot
Proficient in Apple OS and Google Workspace (Gmail, Calendar, Sheets, Docs, & Drive)
Understanding of or ability to quickly learn Planning Center Online, Asana, Pex, Slack and other web-based services
Proficient in programs like Microsoft Excel or Google Sheets to manipulate data to track key metrics related to ministry activities to assess impact and inform future strategies
Experience working as staff in a mid-to-large size church is a plus
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Performing physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, bending, lifting, balancing, walking, stooping, kneeling, crouching, crawling, and handling of materials.
Using hands and arms in handling, installing, positioning, and moving materials, and manipulating things
Ability to lift/carry, up to approximately 30 pounds frequently, and occasional lifting/carrying of equipment weighing up to approximately 50 pounds may be required
Physical mobility and endurance to perform tasks while standing/walking for long periods of time (60 minutes or more)
Visual abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
Auditory capability to hear well, meaning the ability to discern speech and other sounds.
Additional Requirements
The work schedule may include weekend and evening hours. In addition to the responsibilities listed above, all staff are required to work certain church functions such as Alpha Launch Nights and the FOCUS Retreat, and the religious holidays of Good Friday, Easter Sunday, and Christmas Eve. These special events may include additional hours for setup and teardown. Additional details are outlined in the Employee Handbook.
All Vintage Staff will demonstrate the qualities of a follower of Jesus Christ and support the objectives of the mission of Vintage. They will demonstrate the character of a leader who recognizes the accountability of being in such a position.
It is considered a privilege to work in vocational ministry and all staff are expected to conduct their lifestyle in accordance with scriptural principles and the values of Vintage Church.
Pay Range
$60-70k annually