Events Coordinator
Location: Santa Monica
Payroll Status: Full Time (40 hours)
Work week: Sun-Thurs
The Events Coordinator will work with the Ministry Program Director on the coordination, administration, and execution of Vintage on-campus events and programs. This would include Sunday hospitality, weekly programs and events including Alpha, as well as additional events and courses that are scheduled over the course of the ministry year.
Key Responsibilities
Lead events through the full planning process from kick off to debrief
Manage budgets and maintain expense reports for each event
Coordinate outside vendors including interviewing, booking and scheduling
Execute systems setup including event registration, managing guest list/groups and check-ins through Planning Center software
Ensure event details, including registration and promotion are scheduled with marketing department
Ensure all operations, facility and security processes are observed and communicated
Serve as Event Lead on the day of the event from setup through tear down
Recruit, utilize, train and lead volunteer teams to prepare for and execute large events
Create and execute a culture of radical hospitality on Sundays
Requirements & Experience
A committed follower of Jesus with an active, maturing faith
Ability to work well in a team environment with a positive life-giving attitude
Proficient administrative skills such as scheduling, organizing, coordinating, budgeting
Experience in managing events ranging in size from 50 to 1000 guests
Experience working as a volunteer or staff in a mid-to-large size church a plus
Ability to stay organized, prioritize, and manage multiple tasks at the same time
Ability to write clear and well-crafted emails
Proficient in Apple OS and Google Workspace
Ability to become proficient with Planning Center Online, Asana, Slack and other relevant websites/tools.
Strong social and emotional intelligence
Pay Range
$50k to $55k annually